Many companies still work with traditional time recording methods. However, modern systems for recording working time are more secure, easier to manage and save time. It can therefore make sense to switch to a new time recording system. Read this article to find out what you need to consider when introducing a new time recording system.
Advantages of modern working time recording
New things always raise concerns among those who are affected by them. A changeover to a new working time recording system is therefore not immediately met with universal approval from employees. Instead, it will be met with skepticism and questions. To dispel employees’ concerns, it makes sense to explain the advantages of the new time recording method. These advantages are not only for the employer, but are also noticeable for the employees. The reduced administrative workload is a major advantage, especially in smaller companies. This saves time that can be invested in other things. This benefits the company and therefore also the employees. For example, the employer can focus on improving working conditions, obtaining new orders, securing jobs or generally upgrading the working environment. Modern time recording systems are very accurate and secure. Proof of working time is therefore far more trustworthy than a timesheet, for example, on which any time can theoretically be written, even if the employee was not present at the time. In the event of queries, misunderstandings or doubts, proof is therefore available and any inconsistencies can be quickly resolved. The transparency of modern working time recording methods also increases mutual trust between employer and employee. Conflicts are therefore generally less likely to arise and both sides can always see what they can expect from each other.
Routines and functions
Employees usually develop a routine when recording their working hours. This is also important, as employees should not forget to record their working hours. However, this routine must first develop. Especially when switching from one time recording system to another, this can be a little slow at first. A new routine has to develop first. It is therefore important to regularly check at the start of the changeover whether employees are recording and recording working times correctly. This can take the form of regular reminders, for example, or, in smaller companies, a tour to check whether employees are complying with time recording. In order to establish this routine, it makes sense not to overburden employees at first. Modern systems for recording working time have all kinds of functions that can be used, for example, to organize tasks or record time for projects separately. Before you overwhelm your employees with all these functions, you should first establish the new system. In the beginning, it is completely sufficient if your employees record their working time correctly. Once you have established a routine and your employees are convinced by the new time recording system, you can introduce them to the other functions. You can then create individual tabs for all projects and orders or assign all customers to tasks. This will give you a good overview of who is doing which tasks for which customers and how much time is being spent on them. Initially, however, it is more important that all employees understand the new system and know how to record their working time correctly.
Conclusion
Establishing a new time recording system in your own company requires patience. Employees have to get used to the new methods and develop a routine. This takes a little time. The best way to do this is to remind employees to record their working hours at the beginning. It can be checked that this is adhered to. After a short time, a routine should develop. Then the additional functions of modern time recording systems can be used to make working life easier for you and your employees in the long term.
