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The advantages of time recording for the self-employed

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Time tracking for the self-employed, freelancers and freelancers is useful as it helps to organize your own time. Especially as a sole trader, it is important to always keep an eye on the time spent on certain projects and tasks.

Projects, tasks and services in time recording

Imagine you have several orders from different customers and, like everyone else, your day only has 24 hours. As an entrepreneur, such a day can be short if the tasks pile up.

Regular time tracking allows you to organize and allocate your time for individual tasks very well. The same applies, of course, if you have employees and want to distribute and schedule the various tasks so that you can concentrate on your core tasks as an entrepreneur.

As an entrepreneur, you not only sell your services, you also sell your time. The better you organize your time, the more you can sell. The correct estimation of project duration, task deadlines and effort times is the key to a successfully managed company.

With a modern time recording system such as timeCard, you can track and trace all important data:

  • Projects: Record the time spent on projects including all planning, meetings, preparation, implementation and follow-up.
  • Tasks: Get an insight into the time required for individual tasks within a job.
  • Services: Track the times incurred for individual services.
  • Daily routine: Regular time recording allows you to see exactly what you have done, when and for how long.

Self-employed people, freelancers and freelancers who have to manage all tasks in and around their own company use time recording for analysis and better organization.

Analysis with time recording for the self-employed

The advantages of time recording for sole traders can best be highlighted with a practical example. We have already outlined the individual options you have with time recording. The details show the numerous advantages for organization and time management.

Suppose you get a new order. A larger project. You are to take on the planning as well as the implementation and post-processing. You calculate how much time and effort you need to invest to complete this project. Based on this calculation, you prepare an offer and take on the job. But then you realize that your calculation doesn’t work out. You need longer than expected. The result is overtime and therefore more time spent than you get paid for in the end.

But you have also discovered time recording with this project. Using a modern system, you have recorded the individual steps within the project and are now going to analyze them:

  • You realize that you needed less time for planning than you had calculated.
  • However, you needed much more time for the implementation than you had planned.
  • Post-processing is more or less within the estimated time frame.

These are important findings, but you can also easily recognize them in other ways. However, precise time recording and review will provide you with even more insights:

  • You found it easiest to implement the project in the morning between 8 and 11 am. You made the most progress around this time.
  • Post-processing, on the other hand, worked best after the lunch break at 1 pm.
  • If the lunch break lasted an hour, you were more productive afterwards than if the lunch break was shorter.
  • The planning also worked very well in the late afternoon.

You can now use these insights to better organize your next project. For example, by always completing the implementation first thing in the morning. You can also place important tasks after your lunch break.

This example is of course very individual. However, with the right system and a good analysis, you can also use time recording to improve the organization of your tasks and make the most of your available time.

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