The No. 1 solution for efficient time management
Productive time plays a very important role in an agency, as customers expect their agency to provide a clear list of the services provided for which they receive invoices. Employees must therefore record detailed services in addition to their working time. With our web-based timeCard software, your employees can assign their working time directly to a project or a client with just one click and thus create easily traceable performance records. They can use the device of their choice, be it a PC, Mac, terminal or time recording app for smartphones and tablets.
Advantages of digital time recording for agencies
Simple creation of new projects: The software makes it possible to quickly and easily create new projects and set their parameters.
Clear display of current orders: The clear display of your current orders allows you to keep track of the progress of each project.
Financial, time and personnel planning: With digital time recording, you can plan and manage every project financially, in terms of time and personnel.
Seamless integration into invoicing: Tracked project times can be seamlessly transferred to invoicing, speeding up processes and increasing accuracy.
Detailed project overview for customers: You can provide your customers with a detailed project overview that creates transparency and strengthens their trust.
How time recording for agencies can improve customer relationships and optimize business processes
Time tracking for agencies is an indispensable tool that supports the management and analysis of projects, tasks and clients. It also offers the option of easily assigning specific clients to projects. This gives you a clear overview of which income comes from which clients and how many resources they take up in the team.
Thanks to the project management, it is easy to determine which customers are profitable and which are worthwhile. By allocating revenue to individual customers, potential unprofitability becomes immediately apparent. This transparency makes it possible to make informed decisions and deploy resources more efficiently.
In addition, the timeCard time recording software offers customizable evaluations with current daily data. This means that up-to-date information can be accessed at any time – be it on the turnover of a particular day or on the workload for a project on a particular day. These detailed evaluations help to carry out a better cost-benefit analysis and thus make strategic decisions.
Simplify management with a time recording solution for agencies
With timeCard’s live working time recording, you can keep track of which employees are currently on duty and which are absent at all times. Thanks to this practical function, you can determine whether all legal requirements regarding working hours are being adhered to. Time accounting is another useful feature of timeCard.
Get a detailed overview of employees’ working hours with just a few clicks. The system automatically records whether breaks have been taken correctly and whether the daily and weekly working hours have been adhered to. The system also shows you whether any overtime has been worked.
A major advantage of the software is that it is based on individual specifications and therefore fits the company exactly. timeCard automatically calculates the recorded working times according to these specifications. The data from the working time recording can be seamlessly integrated into your payroll accounting. This is a huge relief. There is no need to fiddle around with Excel tables or other time-consuming methods of recording working times.
Thanks to timeCard, you can be sure that payroll accounting is always correct and that all labor law provisions are taken into account. With this efficient solution, you definitely have more time for the important tasks.
Easily approve vacation days while ensuring smooth customer service during the vacation period
With timeCard’s leave management, companies can optimize their time recording efficiently and simplify the handling of leave, time compensation and absences. Thanks to the fast and clear workflow for leave requests, approvals can be made promptly. A special feature is the option to specify a substitute as a note in the leave request.
This ensures that customers can continue to be supported even during the absence of an employee. This helps to ensure smooth operations in all areas of the company. The automatic calculation of the current status of the remaining vacation days is another advantage of this solution. Employees no longer have to make time-consuming inquiries or keep track of their leave counter themselves – all information can be viewed at any time.
This transparency enables the entire team to plan better and manage workloads effectively. Thanks to the advanced vacation management functions, the company can make optimum use of its resources and thus promote success.
Over 50% of overtime remains unpaid
Yes, there is a risk of unpaid overtime in agencies in Germany. In many agencies, employees are expected to work beyond their regular working hours in order to complete projects or meet deadlines.
However, overtime is regulated by law and should always be paid. According to the Working Hours Act, employees should not work more than eight hours per day and no more than 48 hours per week, unless exceptions apply. Overtime may not exceed the legal limits and must generally be compensated financially or through time off.
Although the rules are clear, it happens again and again that employees in agencies work unpaid overtime. There can be various reasons for this, such as high work pressure, the desire to move up in the company or simply the fear of consequences if work is not completed on time.
It is extremely important that employees know their rights and advocate for fair payment of their overtime. A digital time recording system such as timeCard makes it easier to record working hours and overtime and creates a win-win situation for both employees and employers. Because only satisfied and rested employees can do their work effectively.
Time tracking for agencies can make sense for different types of agencies, including:
- Time recording for advertising agency
- Time recording for web design agency
- Time recording for design agency
- Time recording for creative agency
- Time recording for PR agency
- Time recording for event agency
- Model and casting agency
- Time recording for travel agency
- Time recording for talent agency
- Time recording for photography agency
- Time recording for styling agency
- Time recording for model agency
- Time recording for model management agency
- Time recording for design studio
- Time recording for boutique agency
Conclusion: Efficient time management thanks to professional time tracking software for agencies
The key advantage of effective time recording is that working hours can be recorded accurately and customers can therefore be billed precisely. By creating reports, weak points in time management can also be identified and optimized.
All in all, it is clear that investing in suitable time recording software is definitely worthwhile for agencies. The key to success lies in effective time recording!
FAQ: Frequently asked questions
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What is the importance of time recording for agencies?
Time tracking is crucial for agencies as it contributes to the effective management of projects, resources and working hours. It enables employees’ working hours to be recorded accurately, projects to be invoiced and efficiency to be analyzed.
What are the advantages of time recording for agencies?
- More accurate billing of customer projects
- Monitoring employee productivity and efficiency
- Identification of bottlenecks and optimization options
- Improving internal communication and collaboration
- Traceability of work processes and project progress
What time recording methods are available for agencies?
Agencies can use different methods of time tracking, such as manual time tracking (e.g. Excel spreadsheets or time clocks), electronic time tracking via software or apps, or the integration of time tracking systems into project management tools.
How can I implement time recording effectively in my agency?
To implement time tracking effectively, clear guidelines and rules should be established for employees. This can include assigning specific projects or tasks to specific time codes, regular updates and communication about hours or progress, as well as training on how to use the time tracking tools.
Are there legal regulations on time recording for agencies?
The legal requirements for time recording can vary depending on the country and industry. It is important to find out about the relevant labor law regulations to ensure that time recording in your agency complies with legal requirements.
