Time recording for dental practices: How you can optimize your workflows and save costs!
Digital time tracking provides dental practices with an accurate way to manage working hours, resulting in efficient use of resources. By automating this process, practice staff can accurately record their working hours, which improves billing accuracy and overtime tracking. In addition, digital time tracking allows for transparent tracking of hours worked, which contributes to better planning of staff resources and effective practice organization.
The advantages of time recording for dental practices
- Time recording in the dental practice allows workflows to be optimized and inefficient processes to be identified. As a result, employees can use their working time more effectively and waiting times, for example, can be reduced.
- With digital time recording, working hours and services can be accurately recorded and invoiced. This reduces the error rate and enables precise billing.
- Clear regulations and documentation are particularly important in the healthcare sector. Time recording ensures that all legal requirements are met
- Transparent time recording creates a fair working environment in which the work performed is recorded and remunerated fairly. This can help to motivate employees and strengthen trust in the practice team.
The importance of time recording for the dental practice
Time recording for dental practices is of great importance in order to optimize work processes and save costs. Effective time recording enables employers to accurately record their employees’ working hours and thus precisely track overtime or absences.
Recording working times manually can be time-consuming and cause errors. That’s why there are now many software solutions such as timeCardwhich make it easy to record working times.
Employees can easily record their time via the browser or with the help of an app or terminal and employers have access to this information at all times.
Implementation of the timecard Time recording in the dental practice
It is important to take into account all work-related times, such as breaks or absences. An app-based solution offers a simple way to do this. This enables your employees to record their working times quickly and easily via their smartphone.
Alternatively, you can also set up a terminal in your practice where your employees can clock in and out. The recorded data is automatically transferred to a software solution and is available to you as the employer.
This not only makes payroll accounting easier, but also gives you an overview of any overtime or irregularities in your employees’ working hours.
Cost savings thanks to precise and transparent time recording for dental practices
Precise and transparent time recording for dental practices is of great importance in order to optimize work processes and save costs. Effective time recording enables employers to accurately record overtime and employee absences and thus better plan working hours.
The implementation of time recording software or an app makes it easier for employees to record their working hours and thus simplifies administration by the employer. Automated time recording using terminals is particularly useful in larger medical practices.
Recording working hours not only leads to the optimization of work processes, but can also help employees to be more motivated as they have the feeling that they are being treated fairly. In addition, efficient time recording can help practices save costs by reducing overtime and enabling more accurate billing.
Precise documentation of all working hours also offers legal security in the event of disputes with employees or authorities. All in all, modern time recording for dental practices is an important step towards the successful and organized operation of a dental practice.
Case study: Successful implementation of modern time recording in a dental practice
In today’s world, effective time recording has become indispensable for dental practices. A modern way to record the working hours of employees is through the use of software solutions.
These not only help to accurately document overtime or absences, but also to optimize work processes in practice. An app or terminal enables employees to record their working hours quickly and easily and gives the employer an accurate overview of all recorded times.
A successful case study showed how such a modern time recording system was successfully implemented in a dental practice. The practice was not only able to save costs, but also improve work processes and thus make them more efficient.
Conclusion: Effective time recording as the key to the success of your dental practice
Effective time recording is crucial for every dental practice. It makes it possible to accurately record employees’ working hours and absences and thus optimize work processes.
A modern software solution or an app makes it much easier to record working times. Employees can easily record their times via the terminal or their smartphones and the employer can view them at any time. This not only saves time, but also costs and ensures greater transparency in the practice organization.
Overtime can be recorded more accurately, which helps to ensure that employees are paid fairly and feel valued for their work. Electronic time recording also offers advantages when it comes to vacation planning: Employers always keep track of their employees’ available vacation days and can plan accordingly.
Accurate time recording is therefore an important key to the success of any dental practice in order to ensure a smooth process for both staff and patients. Interested dental practices are welcome to contact us for more information on implementing a modern time recording solution.
FAQ: Frequently asked questions
Is time recording mandatory for dental practices?
Yes, in Germany, time recording is generally required by law for all companies, including dental practices. According to the Working Hours Act (ArbZG), employers must record and document the working hours of their employees. This also applies to part-time and marginally employed staff.
There are various ways to implement time recording, e.g. with time clocks, Excel spreadsheets or special time recording software. It is recommended that you obtain information on the exact legal requirements and regulations from the relevant supervisory authority or a specialist lawyer for employment law.
When will time recording become mandatory for dental practices?
[As of June 15, 2023] According to the previous case law of the Federal Labour Court (BAG) in September 2022, as explained in the published reasons for the decision, employers are generally obliged to record the working hours of their employees in accordance with Section 3 (2) No. 1 of the Occupational Health and Safety Act (ArbSchG).
In order to create legal certainty, the Federal Ministry of Labor and Social Affairs (BMAS) has drawn up a proposal for the structure of working time recording in the Working Hours Act and the Youth Employment Protection Act (status: draft bill dated 27.03.23). This proposal is currently still being discussed within the government.
As long as the German legislator does not lay down any specific regulations on the structure of working time recording, all employers must comply with the measures stipulated by the ruling of the Federal Labor Court. These measures should then also be integrated into everyday practice.
Employers are obliged to accurately document all working hours of all employees using a suitable time recording system. This includes the start and end of daily attendance as well as the total duration of attendance including overtime (including break times or business trips).
A blanket recording of working hours is not sufficient (e.g. Monday, 01.03.2023, 8 hours, 45-minute break). The specific form of time recording has not yet been determined. At present, there is the option of manual recording using a traditional timesheet or electronic recording via digital systems.
It is to be expected that electronic time recording systems could become mandatory. However, employers with up to ten employees could be allowed to permanently deviate from the obligation to keep electronic records on the basis of a small business clause. Working hours must be comprehensibly documented and stored by all employees (this documentation can also be carried out independently by the employees). The Brandenburg Dental Association will provide information on further developments in a timely manner.”
How must working time be recorded?
Working hours must be recorded in accordance with legal requirements. All working hours, breaks and overtime must be recorded. The recording can be done manually or electronically. When recording manually, employees must record their working hours on a timesheet or in a time recording book. Various systems such as time recording software or time recording devices can be used for electronic recording.
Working times should be recorded daily to ensure complete documentation. Weekly recording is also possible, but it must then be possible to reconstruct the daily working times retrospectively. It is important that the recorded data is correct and complete, as it serves as the basis for payroll accounting. Employers are also obliged to keep the records for at least two years. The recording of working hours must also comply with data protection regulations and must not infringe the personal rights of employees.
For example, no sensitive personal data may be stored and employees must be informed about the use of their data. Overall, working time recording must therefore be carried out carefully and accurately in order to meet both the legal requirements and the protection of employee data.
Is time recording free of charge for medical practices?
timeCard time recording from € 0.82 per employee per month! Learn more
Are the working time regulations for medical staff the same in every federal state?
Please note that the legal regulations on working hours for medical staff may vary from state to state. Here is a brief overview of some federal states:
- Baden-Württemberg: The Baden-Württemberg Medical Association recommends adherence to a maximum weekly working time of 48 hours and documentation of working hours.
- Berlin: There are no specific regulations on working hours for medical staff. However, the state medical associations recommend compliance with the statutory upper limits and documentation of working hours.
- North Rhine-Westphalia: Medical staff should adhere to the provisions of the Working Hours Act, which stipulates a maximum working week of 48 hours, among other things. The State Medical Association also recommends documenting working hours.
- Lower Saxony: The regulations of the Working Hours Act apply here, which, among other things, stipulates a maximum weekly working time of 48 hours and a rest period of 11 hours per day. It is recommended that working hours are documented.
It is important to note that this summary can only provide a rough overview of the regulations in some federal states. There are further regional differences, so it is advisable to contact the relevant state medical association or a lawyer for employment law to find out the exact requirements in the region concerned.
References
https://service.lzkb.de/arbeitszeiterfassung-in-der-zahnarztpraxis/
